You will also be able to email this group. You now have a place where you can communicate, share files, hold meetings and use all the other features of Microsoft Teams. If you might benefit from anything beyond simple emails, I’d suggest creating a Team for this group. Will we need to collaborate on files, chat or have meetings/calls? This prevents sharing names and email addresses with those that shouldn’t see it as well as the dreaded reply all issues.īefore we create a group, let us also consider how else we might utilize this list of contacts. If you are sending emails to unrelated parties, make sure you use the BCC line.

If you need to send an email to more than about 20 external recipients, we should strongly consider using a bulk email tool like HubSpot or MailChimp.

There is no magic number of external recipients but let us call it twenty for the purpose of putting a number on it. Groups and their related counterparts are great for internal users and limited numbers of external users. Do you frequently send emails to the same group of contacts? You can create a group so you don’t have to type them each time.įirst, let’s pause to clarify one thing.

How to make group contacts in outlook